If you're organizing a White Elephant exchange using WEO Gifting, you can select and submit gifts for your entire group instead of asking each participant to choose their own.
This option is especially helpful for company-sponsored events or groups where you want to simplify the experience for attendees.
Step 1: Configure Your Game Settings
- Open your game and navigate to Edit Game Settings.
- Under the Event Details tab, locate Gifting Setup.
- For Who will submit the gifts before the game?, select Admin.
- Confirm that Admin is selected for Who will pay for the gifts after the game?.
- Select your per-gift budget and click Save Game.
Important: When an Admin submits gifts, the Admin must also pay for them after the game. Participants cannot pay individually for gifts selected by an Admin.
Step 2: Open Manage Gifts
From your game's Gift Table, click the green Manage Gifts & Players button.
This opens the Manage Players and Gifts interface, which guides you through three stages:
- Manage Players
- Choose Gifts
- Wrap Gifts
Step 3: Manage Your Players
In Manage Players, review the participants in your exchange.
You can review players, add dummy players using + Add Dummy Player, and edit or remove existing dummy players.
Dummy Players allow you to add participants to your game without that person needing to login or submit their own gift - they can just show up and play!
Mailing address, email and phone number are required for Dummy Players to facilitate accurate gift delivery and shipment notifications. But as Dummy Players these participants will not have access to login to White Elephant Online.
Make sure your participant list is accurate before proceeding, then click Manage Gifts to continue.
Step 4: Choose Gifts from the WEO Gift Catalog
Browse the catalog using the search bar or gift categories. Select gifts to build your exchange's gift pool.
Your selections appear in the Chosen Gifts panel.
Keep in mind:
- You can select up to one gift per player.
- You don't need to select all gifts before continuing.
- Each product variant can only be selected once.
You can remove gifts from the Chosen Gifts panel if you want to change your selections.
When ready, continue to Wrap Gifts.
Step 5: Virtually Wrap Your Gifts
Your selected gifts are automatically assigned virtual wrapping, which you can customize.
- Select a gift from the Your Gifts panel.
- Choose a wrapping style, box color, ribbon color, and size.
- Review the appearance in the Preview panel.
- Click Save Wrapping.
Repeat for other gifts, or keep their automatically assigned wrapping.
Click Done when finished.
Step 6: Get Ready for Your Exchange
Your submitted gifts will appear on the Gift Table, ready for your White Elephant exchange. Participants can unwrap and steal gifts during the game as usual.
When Are the Gifts Purchased?
When an Admin selects and submits gifts for the group, the Admin is also responsible for purchasing all gifts. Gifts are not purchased until after the exchange is complete.
Once the game ends:
- The Admin navigates to the End-of-Game Summary.
- The Admin proceeds to purchase the gifts.
- After payment is completed, the gifts are automatically submitted for fulfillment and shipped directly to their winners.
Participants do not need to purchase their gifts individually.
For more information, see Purchase Your Gift(s).